Parent Action Committee

2024-25 PAC Meetings

All regular meetings run from 6:00-7:00 PM. 
The dates below are regular meetings unless otherwise noted.

  • Sept. 9
  • Oct. 14
  • Nov. 11
  • Dec. 9 - usually at the Brewery
  • Jan. 13
  • Feb. 10
  • Mar. 10 - (right after spring break, date subject to change)
  • Mar. TBD (likely 20th) - concert
  • Apr. 14
  • May 12 - LAST ONE FOR SCHOOL YEAR
  • May 30 - end of the year picnic

Goals

  • To facilitate parent, student, and teacher relationships
  • To strengthen parent involvement in our children’s education
  • To create a community of support for parents, students, and educational staff

Leadership Team Positions

Each position has a two-year commitment term, with elections occurring in May. Nominees must have a child entering his or her second year (or greater) in the program for the coming school year.

Voting Positions

Chair This email address is being protected from spambots. You need JavaScript enabled to view it.

The Chairperson is the leader of the Leadership Team, and is the liaison between the CIP PAC and other organizations. This person has the authority to speak for the PAC and act as representative at school and district meetings. The Chairperson also oversees committees.

Vice Chair This email address is being protected from spambots. You need JavaScript enabled to view it.

The Vice Chairperson assists the Chairperson with his or her duties and may act as a spokesperson for the PAC. This person oversees the Marketing/Advertising Committee, and may act as representative at PTA meetings.

Secretary This email address is being protected from spambots. You need JavaScript enabled to view it.

The Secretary is responsible for distributing agendas and minutes to parents. This person oversees the Information/Technology Committee and records the minutes of PAC and Leadership Team meetings.

Treasurer This email address is being protected from spambots. You need JavaScript enabled to view it.

The Treasurer is responsible for managing the monthly budget of the PAC, and handles deposits, payments, and documentation of fiscal transactions and account status. The Treasurer also completes end-of-year obligations and oversees the Fundraising Committee.

Member at Large This email address is being protected from spambots. You need JavaScript enabled to view it.

This person assists in Leadership Team tasks and oversees the Room Parents Committee.

Other Positions

Advisor

Advisors may be parent representatives of each grade and/or each school. This is a non-voting position with respect to the Leadership Team.

Election Cycle

In odd-numbered years the following positions will be elected:

  • Vice Chair
  • Secretary

In even-numbered years, the following positions will be elected:

  • Chair
  • Treasurer
  • Member at Large

 Committees

Committees will be formed (or already exist) to undertake various initiatives to benefit the CIP. All committees need to be approved by the Leadership Team to determine if the committee is CIP-led or parent-led.

Current and planned committees are as follows:

  • Amity Committee
  • Events & Recruitment Committee
  • Fundraising Committee
  • Grant Committee
  • Social Media & Advertising Committee
  • Study Buddies Committee

Meetings

Procedure

Meetings are held in general accordance with Robert's Rules of Order. These rules are intended to provide structure and clarity to procedure, and to help prevent and resolve conflict. Members and the board are encouraged to acquire at least a basic familiarity with this widely-used system.

Leadership Team Meetings

The Leadership Team will meet monthly. After PAC participant input, issues will be raised through a motion by a Leadership Team member. If the motion is seconded, a vote will take place.

General Meetings

All CIP parents, guardians, teachers, administrators, and others with interest in the group may attend monthly meetings, which are usually held at the Madison Elementary media center (library).

Discussion will be limited to topics that require decisions or action to benefit the CIP. Topics requiring decisions will be presented to the Leadership Team for approval. The Chairperson may table discussions after a five-minute warning in the interest of time or when additional information is required. Meeting duration is one hour.

All PAC participants are allowed and encouraged to offer input during discussions. However, the Chair reserves the right to limit the time spent by any individual or group to a reasonable period in the interest of discussion progress.

Agenda items must be This email address is being protected from spambots. You need JavaScript enabled to view it. by Thursday the week before the meeting.

Respect for all participants is mandatory. The Leadership Team reserves the right to dismiss individuals showing disrespect to others from any PAC meeting. 

Current regular meetings relating to the PAC, Madison Elementary, and the district are as follows:

  • PAC
  • PTA
  • District (per agenda)
  • Strategic Planning Committee

Communications

An agenda is sent before, and minutes after, each of the CIP-PAC meetings.  To be added to the Mailchimp distribution list for these notifications, please submit your request on its registration page.  Participation in these communications is very strongly encouraged to ensure you are fully informed about program updates and opportunities.